By-laws of the Association

1. The Annual Conference and Annual General Meeting of the Association shall normally be held at a date in the first half of May, or at such other date as the Council may determine. This General Meeting and the meetings of the Association shall be governed by the most recent edition of
Bourinot’s Rules of Order. 

2. The Annual Conference and Annual General Meeting of the Association shall normally be held at the invitation of one or more Canadian universities with a Classics programme in a place of its/their choice, or, in special circumstances, in such other place as the Council may determine.

3. The quorum of the Council of the Association shall consist of eight of its members.
4.

A. An executive committee of the Council shall be established, composed of the Immediate Past President, President, Vice-President, Secretary and Treasurer. This committee will report its actions directly to the Council and act on urgent matters that must be resolved before the next meeting of the Council. The committee shall have the authority to coopt new members to fill vacancies.

B. A standing Student Awards Committee of the Association shall be established from the membership of the Council, composed of the Vice-President as Chair, the Treasurer, and three other members of the Council. Vacancies arising from the retirement of Council members shall be filled by the President in consultation with the Council. The membership will normally be established by the Fall council meeting. This Committee shall act as fiduciary trustee of the Conacher Scholarship Fund, the Mosaic Award, and whatever scholarship funds may be established in the future; shall administer competitions for existing scholarships; shall oversee the prize for the best graduate student paper delivered at the annual meeting; and shall propose fund-raising strategies to create new awards.

C. A standing Equity Committee of the Association shall be established with a mandate (1) to promote equal opportunity, diversity, and equity in all aspects of the profession in Canada and, in furtherance of these goals, (2) to track and report on the social, ethical and professional contexts of the discipline of classical studies in Canada, by supervising the collection of data concerning equity in the social, ethical and professional contexts of the discipline of classical studies in Canada (especially in connection with faculty, graduate studies, and research). The Equity Committee shall be composed of the Vice-President as Chair, a member of the Council, the President (or President’s delegate) of the Association’s Women’s Network, a graduate student member of the Association, and a member at large of the Association. At least one member of the committee will normally be francophone. The Equity Committee shall report the results of its data collection annually to Council, to the annual meeting of the Association, and via the Association’s electronic bulletin (CCB) following each annual meeting.

D. A standing Investment Advisory Committee shall be established and be composed of the Treasurer as Chair, one member of Council, and two members at large from the membership of the Association. Tenure for the members at large shall be renewable every three years. Vacancies shall be filled by the Treasurer in consultation with Council Executive. This committee will advise the Treasurer on investment strategies to perpetuate the Association’s financial stability and growth.

E. A standing Professional Awards Committee of the Association shall be established from the members of the Association, composed of the Past President as Chair, one member of Council, and two other members-at-large. Vacancies arising from the retirement of members shall be filled by the Past President in consultation with the Council. The membership will normally be established by the Fall council meeting. This Committee shall oversee the Award of Merit, the Elaine Fantham Award in Public Engagement, and whatever award may be established in future.

F. A standing Research Excellence Committee of the Association shall be established from the members of the Association, composed of the Past President as Chair, one member of Council, and three other members-at-large. Vacancies arising from the retirement of members shall be filled by the Past President in consultation with the Nominating Committee. The membership will normally be established by the Fall council meeting. This Committee shall oversee the Prize for the Best PhD Dissertation, which recognizes the best dissertation completed in the last two years; and the Mark Golden Book Award, which recognizes the best monograph published in the previous four years. Both awards are presented biennially with the Dissertation Prize awarded in odd numbered years and the Book Prize in even numbered years. 

5.

A. Before each annual meeting, the Council shall appoint a Nominating Committee to draw up the following year’s slate of officers and other members of Council as described in the constitution.

B. The Nominating Committee shall consist of a Chair chosen from the Past Presidents of the Association (normally the Immediate Past President) and two other members of the Association appointed by the Council. The composition of this committee shall be reported promptly to the annual meeting, at which time a maximum of two other members may be duly added upon passage of motions (if any) from the floor.

C. After the annual meeting, the regular nomination of a member in good standing may be submitted to the Secretary at any time until the announced deadline, which will normally be January 31st of the following year. A summary of nomination procedures, a list of Council vacancies, and a formal call for nominations shall be mailed to members well in advance of the deadline.

D. Each regular nomination shall be submitted in writing and signed by two members of the Association. It must be accompanied by the signed consent of the nominee.

E. The Secretary shall forward all valid regular nominations to the chair of the Nominating Committee; that Committee shall draw up its slate as soon as possible after the announced deadline. Members duly nominated by the foregoing procedures shall be given prior consideration for vacant positions on Council, but the Nominating Committee shall be empowered to consider further names of its own choice. Due regard must be given to Section 7b of the Constitution, a requirement that may render some nominees ineligible in any given year.

F. The slate chosen by the Nominating Committee shall be mailed to members along with other advance agenda materials for the annual meeting, and will be presented for election at the annual meeting. Additional special nominations may be made after the regular deadline, provided that the Secretary has received written notice at least two weeks before the annual meeting. Such nominations must in each case be supported by at least five members of the Association, and must be accompanied by the signed consent of the nominee. The names of special nominees will be placed on appropriate ballots for election at the annual meeting, in addition to the slate of the Nominating Committee.

6. The Association shall include six categories of members: Life Members, Regular Members, Retired Members, Student Members, Classics Enthusiast Members, and PreCollegiate Teacher Members. Anyone interested in the objectives of the Association shall be eligible for Life Membership, Regular Membership, or Classics Enthusiast Membership. Anyone retired from full-time employment shall be eligible for Retired Membership. Any student formally enrolled in a school, high school, college or university shall be eligible for Student Membership. Any educator who teaches curriculum related to the discipline of Classics at the pre-University level is eligible for Pre-Collegiate Teacher Membership. Each membership shall receive the journals.

7.
A. Fees shall be set as follows, as of January 1st, 2018:

B. Fees shall become payable on January 1st of each year.

C. Membership in the Association is annual from January 1 to December 31. Any member who does not pay the membership dues by December 31 of the current year will be removed from the membership list. New members will receive the journals upon publication after the payment of membership dues.

D. Departments and programs in colleges and universities may become members of the Association, but not life members. The member departments are listed on the website of the Association. The schedule of dues is as follows:

• B.A. granting department $75
• M.A. granting department $150
• Ph.D granting department $200

8. The fees to be paid by non-member subscribers to the journals, including libraries and other institutions, shall be set by the editorial board of Phoenix and the editor(s) of Mouseion (Échos du monde classique/Classical Views) and confirmed by the Council.

9.

A. A provincial or regional association or a local society which desires affiliation with the Association shall make petition through the Secretary. This petition shall be dealt with at the Annual Meeting on the recommendation of the Council.

B. A national or international society which desires affiliation with the Association shall make petition through the President. This petition shall be dealt with at an Annual Meeting on the recommendation of the Council. When an affiliation includes a voting membership, the voting member will be the President or a designate decided upon by Council.

10.

A. The names of the Journals shall be Phoenix and Mouseion (Échos du monde classique/Classical Views).

B. A percentage of the income received from annual membership fees shall be paid to the journals in each year. The percentage shall be determined by the Council every three years, to be valid for the next three-year period.

C. The official publications shall also include a website with an electronic bulletin.

D. The website of the Association is supervised by the President who is in charge of the relations with the public. A competent person from the professional environment is annually hired by the Association as webmaster. He/she works in association with the President and the members of the Executive (according to the responsibilities of each) to maintain the site up to date and bilingual.

11.

A. The policy of Phoenix shall be established by an Editorial Board.

B. The Editorial Board shall consist of:

• 1. the Editor;
• 2. one or more Associate Editors, the Reviews Editor, the Editor of the Supplementary Series, and the Secretary-Treasurer. These officers shall be nominated by the Editor and appointed by the Council for a three-year term and shall be eligible for reappointment;
• 3. not more than fifteen members nominated by the Editor and appointed by the Council of the Association for a three-year term. No member may serve consecutively for more than two terms.

C. Phoenix shall be administered by an Editorial Committee, consisting of the Editor, the Associate Editor(s), the Reviews Editor, and the Secretary-Treasurer.

D. A number of correspondents shall be appointed by the Council of the Association on the nomination of the Editor. These shall be chosen from distinguished scholars residing abroad, and it will be their responsibility to promote the interests of the journal in the countries where they reside. They shall serve for a three-year term and shall be eligible for reappointment.

12.

A. The policy of Mouseion (Échos du monde classique/Classical Views) shall be established by the Editor(s).

B. Mouseion (Échos du monde classique/Classical Views) shall be administered by the Editor(s).

C. A number of correspondents may be appointed by the Council on the nomination of the Editor(s). These shall be chosen from distinguished scholars residing in Canada and abroad, and it will be their responsibility to promote the interests of the journal.

[Last amendments: May 2021]